Eat, Play, Move:Tuscany Retreat 2027
Terms and Conditions
RETREAT DATES: September 26-October 2, 2027
LOCATION: Montemelino Agriturismo, Tuoro, Italy
RETREAT PRICE: $3100-$3500 USD per person depending on time of sign up
RETREAT ORGANIZER: Rachel Lovitt, Mindful Movement and Living, LLC and Tuscan Retreats
By reserving a place on Eat, Play, Move: Tuscany 2027, you acknowledge and agree to the following Terms & Conditions
WHAT’S INCLUDED:
Rachel Lovitt (Mindful Movement and Living, LLC) has listed the inclusions for Eat, Play, Move: Tuscany 2027 on the retreat sales page.
The following are not included:
Airfare to Florence International Aiport
Tips and gratuities
Travel insurance
Travel visas and other required travel documents
Spa treatments and personal services
Lunches during town excursions (except for Montepulciano lunch)
Alcohol
Personal purchases
Optional activities not specially included in the retreat package
RESERVATION
To reserve your place on the retreat, you must first meet with Rachel via Zoom or in person for a 20 minute retreat chat.
Following your retreat chat, you may reserve your place by paying a 30% non-refundable deposit to TUSCAN RETREATS.
Your reservation is not confirmed until your deposit has been received.
All prices are listed in USD and are per person.
PAYMENT
The total retreat price is $3100-$3500 USD per person depending on time of booking. Dates are listed on the sales page.
The remaining 70% balance is due no later than August 26, 2027, 30 days before the retreat begins.
Your deposit goes toward the total retreat price.
All payments will be made directly to:
TUSCAN RETREATS
Payment plan arrangements can be negotiated directly with Tuscan Retreats.
If you have not submitted your full payment by the deadline and do not respond to attempts to contact you, we reserve the right to cancel your reservation and retain payment already received.
CANCELLATION POLICY AND DEPOSITS
All retreat payments are non-refundable.
The initial 30% deposit is non-refundable under all circumstances. Once additional payments have been made, those payments are also non-refundable.
Please make sure you are able to commit to the dates before booking and purchase comprehensive (cancel for any reason) travel insurance to protect your investment.
If you need to cancel your reservation, please contact Rachel and Tuscan Retreats as soon as possible.
[WHAT HAPPENS IF I HAVE TO CANCEL THE RETREAT BECAUSE THERE ARENT ENOIGH PEOPLE OR IF I GET SICK AND CANT GO?]
BOOKING FLIGHTS
There is a minimum number of guests required for the retreat to operate.
Please do not book flights or other non-refundable travel arrangements until we have confirmed the retreat will take place.
Confirmation that the retreat will proceed is anticipated 6 months before the start date, by March 26, 2027.
TRAVEL INSURANCE
Individual travel insurance is mandatory for all retreat participants.
You must purchase travel insurance that includes:
medical coverage while traveling internationally
emergency medical expenses and evacuation coverage
trip cancellation and interruption coverage
coverage for illness and other unforeseen circumstances that may prevent you from traveling or completing the retreat
We also recommend including a “Cancel for Any Reason” provision where available. We recommend purchasing insurance within 1-2 weeks of making your first retreat payment to secure the best available price and coverage.
Please review your policy carefully to understand what is and what isn’t covered. Rachel Lovitt, Mindful Movement and Living, LLC, and Tuscan Retreats are not responsible for expenses incurred due to inadaquet or insufficient travel insurance.
TRAVEL DOCUMENTS AND REQUIREMENTS
It is the responsibility of each traveler to obtain all required travel documents, including a valid passport, visas, and any other documentation necessary for entry into Italy and re-entry into their home country.
Guests are also responsible for reviewing and meeting any applicable travel, health, vaccination, or entry requirements.
Please ensure your passport and travel documents are valid for the required period and allow sufficient time to obtain any necessary documentation before departure.
ACCOMMODATIONS
The retreat includes six nights at Montemelino Agriturismo, from September 26 through October 2, 2027.
Each guest will have a private bedroom within a shared apartment. Shared apartments may include common living areas, kitchens, and bathrooms.
Room assignments and roommate arrangements will be coordinated before arrival.
Guests are expected to treat the accommodations and property with care. Any damage caused by a guest beyond normal wear and tear may result in additional charges.
Final cleaning is provided by the estate. Guests are kindly asked to leave kitchens and common areas in good condition.
Check-in is September 26 between 4:00 PM and 8:00 PM. Check-out is October 2 at 9:30 AM.
Early arrivals, late departures, or alternative check-in arrangements are subject to availability and may incur additional costs.
MEALS & DIETARY REQUIREMENTS
Six breakfasts and six dinners are included in the retreat package.
Meals will be prepared by the estate's chef, featuring farm-to-table ingredients and a variety of choices. Dietary accommodations, including vegetarian, vegan, gluten-free, and lactose-free options, are available with advance notice.
Please communicate any food allergies, dietary restrictions, or special meal requests during registration so that we can coordinate with the chef.
While we will make reasonable efforts to accommodate dietary needs, we cannot guarantee an allergen-free environment or that every dietary request can be fulfilled.
Additional beverages, including wine and sparkling water, may be available for purchase at the estate.
ACTIVITES & PARTICIPATION
Eat, Play, Move: Tuscany 2027 includes a variety of activities, including movement classes, guided meditation, sound baths, hiking, town excursions, and other cultural and recreational experiences.
Participation in activities is voluntary. Each guest is responsible for determining whether they are physically and medically able to participate.
We reserve the right to make reasonable adjustments to the itinerary due to weather, availability, safety concerns, or other circumstances beyond our control.
If an activity becomes unavailable, we will make reasonable efforts to arrange a comparable alternative where possible.
ACKNOWLEDGEMNT OF RISKS AND ASSUMPTION OF RESPONSIBILITY
Although Rachel Lovitt and Mindful Movement and Living, LLC take reasonable steps to organize safe and enjoyable retreat experiences, we acknowledge that travel and retreat activities involve inherent risks, including certain risks that cannot be eliminated.
Activities may include, but are not limited to:
Hiking and walking on uneven, rocky, or slippery terrain.
Movement classes involving strength, flexibility, balance, and physical exertion.
Swimming and the use of thermal baths and pools.
Traveling in vehicles and participating in group excursions.
Exposure to outdoor environments, weather conditions, insects, and other natural elements.
Possible injuries or illnesses include falls, sprains, strains, dehydration, heat-related illness, allergic reactions, and other mild or serious conditions.
Traveling internationally may also involve circumstances where access to medical facilities, emergency transportation, or communication is delayed or limited.
Throughout the retreat, participants are responsible for their own safety and personal belongings.
I, the retreat participant, acknowledge and understand that participation in Eat, Play, Move: Tuscany 2027 involves inherent risks of injury, illness, property loss, and, in extreme cases, permanent disability or death.
I understand that the description of risks above is not complete and that other unknown or unanticipated risks may arise.
I voluntarily assume the inherent risks associated with participating in the retreat and acknowledge that participation in all activities is voluntary.
I accept responsibility for determining my ability to participate safely and agree to follow reasonable safety instructions provided by Rachel, activity instructors, guides, and other service providers.
HEALTH DECLARATION AND DISCLAIMER
By accepting these Terms & Conditions, I represent that I am physically capable of participating in the activities offered during the retreat or have consulted with an appropriate healthcare professional regarding my participation.
I understand that movement practices, including, but not limited to: strength training, mobility work, flexibility training, and other physical activities, involve physical exertion and may cause injury.
I understand that meditation, Reiki, sound healing, and other wellness practices are not intended to diagnose, treat, or prevent medical or psychological conditions and are not substitutes for medical or psychological care.
I acknowledge that it is my responsibility to inform Rachel of any injury, medical consideration, or physical limitation that may affect my ability to participate in retreat activities.
I understand that I am responsible for consulting with a qualified healthcare professional regarding any concerns about my participation.
RELEASE & WAIVER OF LIABILITY
By agreeing to the terms outlined here and elsewhere on the Mindful Movement and Living website I hereby release and discharge my rights and claims for damages or liabilities that may occur as a result of participation on Rachel Lovitt’s Mindful Movement and Living Tuscany Retreat including but not limited to damages as a result of unexpected occurrences including those from weather, local political situations, wildlife or uncontrollable acts of God, including the risk of death. I release Rachel Lovitt and Mindful Movement and Living including its owners, directors, employees, guides, and partners from liability for personal injury, illness, emotional damage, incurred travel expenses or property damage I may incur as a result of participation on this trip.
I am 18 years of age or older. I understand that I am participating in Mindful Movement and Living’s virtual or in person Movement and Wellness Coaching, in the form of a group workshop or one-on-one coaching session, offered by Rachel Lovitt. During which, I will receive information and instruction about movement and health. I understand that any advice given about movement and health is not medical advice. I understand that the movement practices including, but not limited to, strength training, yoga, mobility training, and flexibility training, involve physical exertion that may be strenuous and may cause injury, and I am fully aware of the hazards involved. I understand that the healing practices including meditation and Reiki are not intended as a substitute for medical or psychological care. I understand that by participating in virtual sessions, the ability to which Rachel Lovitt can assure I am doing movements properly is limited. I also understand that it is my responsibility to consult with a physician prior to and regarding my participation in Movement and Wellness Coaching. I represent and warrant that I am physically fit and have no medical or psychological condition that would prevent my full participation. I agree to assume the full responsibility for any risks, injuries or damages, known or unknown, that I may incur as a result of participating in Movement and Wellness Coaching sessions. I knowingly, voluntarily and expressly waive any claim I may have against Rachel Lovitt for injury or damages that I may sustain as a result of participating in the coaching sessions. I, my heirs and legal representatives forever release, waive, discharge and covenant not to sue Rachel Lovitt for any injury or death caused by her negligence or other acts. I acknowledge that it is my responsibility to inform Rachel Lovitt, before a coaching session or workshop, of any injury or other condition that might affect my ability to participate.
CIRCUMSTANCES BEYONG OUR CONTROL
If circumstances beyond our reasonable control arise, including severe weather, natural disasters, fire, civil unrest, strikes, government restrictions, or other unforeseen events, changes to the retreat itinerary or services may be necessary.
Montemelino Agriturismo and its associates or suppliers may need to substitute or modify services when circumstances make the original arrangements unavailable.
We will make reasonable efforts to arrange comparable alternatives or reschedule affected activities where possible.
If the retreat cannot proceed, the applicable cancellation, refund, or rescheduling arrangements will be communicated to registered guests.
PHOTOGRAPHY & MEDIA
Photographs and videos may be taken during retreat activities to capture memories and experiences. With your separate permission, Rachel Lovitt and Mindful Movement and Living, LLC may use identifiable photographs or videos for promotional purposes, including but not limited to Instagram, TikTok, newsletters, and website content.
Permission to use identifiable images for promotional purposes is optional and will not affect your ability to participate in the retreat.
GOVERNIGN LAW AND DISPITES
Any disputes arising from these Terms & Conditions will be addressed in accordance with applicable law.
The venue's contract with Montemelino Agriturismo identifies the Court of Perugia, Italy, for disputes relating to that contract. This does not automatically establish the governing law or jurisdiction for separate agreements between retreat guests and Mindful Movement and Living, LLC
If you have questions, please reach out to Mindful Movement and Living, LLC at rachel@mindfulmovementandliving.com or Tuscan Retreats at tuscanretreats@gmail.com